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WhatsApp Broadcast or Group: what is best for your business?

WhatsApp broadcast vs groups

WhatsApp, founded in 2009, quickly became a household name as a convenient and cost-effective way to exchange text messages, multimedia, and calls. What started as a simple messaging platform soon evolved into a comprehensive ecosystem catering to personal, social, and increasingly, business communication needs.

With over 283.5 million downloads as of 2022, businesses across the spectrum are embracing WhatsApp Business as a powerful tool to connect with their audience in a more personalized and effective manner.

As businesses increasingly recognize the effect of WhatsApp Business, they began to explore innovative ways to integrate WhatsApp tools such as WhatsApp Broadcast and WhatsApp Groups into their communication strategies. 

What is WhatsApp Broadcast?

WhatsApp broadcast businesses

WhatsApp Broadcast is a feature that allows your message to reach multiple recipients by creating a broadcast list. Imagine you want to tell a group of friends about a party you're hosting, but you don't want them all to know who else you invited. 

It's helpful for sharing news, updates, or announcements with a bunch of people at the same time while keeping each conversation private.

Creating a broadcast list:

  • Start by creating a broadcast list from your contacts. Note that each list is limited to 256 contacts.

  • Compose your message, personalizing it with variables like first names or birthdays.

  • Select the broadcast list and send. Each recipient sees the message individually without knowing who else received it.


  • Privacy: Recipients do not see each other’s names or replies.

  • Efficiency: Ideal for one-way communication like updates and announcements.

  • No spam feel: Personalized messages appear as individual messages, reducing the spam perception.

  • Targeted audience: Ensures messages reach only those who have opted in.


  • Limited contacts: Each broadcast list can only have up to 256 contacts.

  • Saved contacts: Messages are only delivered to those who have saved your business number.

What is WhatsApp Group?

WhatsApp Group

A WhatsApp Group is a chat room where you can communicate with multiple people simultaneously. When you send a message in the group, everyone in the group can see it and reply to it. It's great for discussing plans, organizing events, or having conversations with many people in one place. 

Similar to a real hangout, you can invite people to join the group by sharing a link and they can leave the group whenever they want.

Creating a WhatsApp Group:

  1. Open WhatsApp: Launch the WhatsApp application on your smartphone.

  2. Access Groups: Select the menu icon and choose “New group”.

  3. Select members: You can then select contacts from your address book to add. The maximum number of members in a WhatsApp group is 1024.

  4. Group name and photo: Choose a name and a profile photo for the group. The group name and photo will be visible to all members of the group.

  5. Create group: After selecting members and customizing the group settings, tap on the "Create" button to create the group.


  • Engagement: Members can actively participate and share ideas.

  • Shared media: Easy sharing of photos, videos, and documents.

  • Privacy options: Groups can be set as private or public.

  • Large capacity: Up to 1024 members can join.

Sending out WhatsApp Broadcast Messages for WhatsApp Marketing


  • Overwhelming notifications: High volume of messages can lead to distraction.

  • Unwanted participation: Members might be added without consent.

  • Lack of privacy: All members see each other’s messages and profiles.

How to use WhatsApp Broadcast

WhatsApp for marketing WhatsApp Broadcast

Promotional messaging campaigns

WhatsApp Broadcasts can be an effective tool for businesses to run promotional campaigns. You can send out exclusive offers, discounts, new product announcements, or limited-time deals to your customer base. Since the messages appear as personal messages to recipients, they are more likely to be noticed and engaged with.

Event updates or delivery reminders

When you're organizing an event or running a delivery service, keeping participants or customers informed is crucial. WhatsApp Broadcasts allow you to send timely updates, event reminders, location details, schedule changes, or delivery tracking information to a wide audience without the complexity of managing a group chat.

Abandoned cart reminders to recover lost sales

For e-commerce businesses, abandoned carts represent lost sales opportunities. WhatsApp Broadcasts can be used to send tailored reminders to users who added items to their cart but didn't complete the purchase. This can help recover potential sales by gently nudging customers to complete their transactions.

CSAT surveys for customer service

After interacting with a customer, businesses can use WhatsApp Broadcasts to send Customer Satisfaction (CSAT) surveys. This allows customers to provide feedback on their experience. Since the survey is sent directly to their chat, it's convenient for customers to respond and share their opinions by clicking on the interactive chat buttons.

A lot of people prefer being contacted via their mobiles over email. We have seen a better open rate with SleekFlow Broadcasting and a really good return on Broadcasting messages.

Kate Kikano

Kate Kikano

Founder of TKD Lingerie

Check out the full success story of TKD Lingerie and see how they use WhatsApp Broadcast for 40X ROAS.

Start your WhatsApp Broadcast journey with SleekFlow today.

What to use WhatsApp Groups for

Group Discussion

Team communication

WhatsApp Groups offer a quick and convenient way for teams to collaborate. Project discussions, sharing files, and quick updates can take place in real-time, regardless of team members' locations. Undoubtedly, having everyone in a WhatsApp Group can improve efficiency and keep everyone in sync, especially when working on time-sensitive tasks.

Customer support

WhatsApp Groups provide a direct channel for customer support. Businesses can create groups where customers can ask questions, report issues, or seek assistance. This fosters a sense of community support and allows customers to help each other in addition to receiving help from the company's support team.

Community building

Creating a community-oriented WhatsApp Group can help businesses foster a sense of belonging among their customers. Customers can interact with each other, share experiences, and even offer advice to each other which can in turn lead to brand loyalty and advocacy.

Marketing and promotion

WhatsApp Groups serve as a targeted marketing tool. By creating groups with customers who have opted in, businesses can share exclusive offers, discounts, and promotions directly with interested parties. 

WhatsApp Broadcast vs. Group: at a glance


WhatsApp Broadcast

WhatsApp Group

Type of communication

One-way communication

Two-way communication

Recipient limit

256 contacts/broadcast list or unlimited if using the WhatsApp Business API

1024 contacts/group


Recipients can neither see each other nor their responses.

All group members can see each other’s profiles, messages, and responses

Message delivery

Sent as individual messages to each recipient. However, this only applies to people who have saved your phone contact.

As long as you’ve been added to the group, messages are shared within the group and appear in the group chat.

Notification volume

Generally results in fewer notifications for recipients.

Can lead to more frequent notifications due to group discussions.

Use cases

Announcements, updates, promotions, invitations, etc.

Discussions, collaboration, event planning, sharing resources, and group interactions.

Contact management

No admins are needed to manage contacts once the list is created.

Admins can manage members, settings, and more within the group.

Interested in WhatsApp Channels instead? Check out our blog.

WhatsApp Broadcast vs. Group: how to choose the best

The decision between using WhatsApp Broadcasts or groups boils down to how you plan to incorporate them for your business’s marketing purpose. If you're aiming to send out messages to a larger audience without revealing recipients to each other, WhatsApp Broadcasts are the way to go. This is particularly beneficial for promotional messages, updates, and exclusive offers, as it maintains a personal touch while reaching a larger audience.

On the flip side, if you want a more interactive platform for discussions among a group, then WhatsApp Group is your best bet. Nevertheless, your choice should align with your business's communication style, audience size, and engagement objectives. By considering these factors, you can effectively make use of the capabilities of either WhatsApp Broadcasts or Groups to boost your business communication and marketing strategy.

The best option: WhatsApp Business API

For businesses looking to overcome the limitations of standard WhatsApp Broadcast, the WhatsApp Business API offers a superior solution. Unlike the standard broadcast lists restricted to 256 contacts, the WhatsApp Business API allows you to send messages to an unlimited number of recipients. This is particularly beneficial for large-scale marketing campaigns, customer updates, and announcements. 

The API also supports advanced features like automated messaging, integration with CRM systems, and detailed analytics, making it a powerful tool for enhancing customer engagement and streamlining communication. By leveraging the WhatsApp Business API, businesses can reach a broader audience more efficiently, ensuring that their messages are delivered and received promptly.

Connect to WhatsApp Business API now!

Connect to WhatsApp Business API and get the first 1,000 service conversations free each month.

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